A new programme to support care provides with information governance.
Digital Social Care and its GM delivery partner Skills for Care are rolling out a new programme of support to help providers protect their personal data and ensure their information governance is up to date. The GMICSN will be supporting this programme by hosting webinars and workshops throughout 2021 for providers in Greater Manchester. The aim of the programme is to enable care providers to complete the Data Security and Protection Toolkit.
By completing the DSPT you will:
- Be able to demonstrate to employees and people who use services that their personal data is protected and used in accordance with the law
- Be able to demonstrate to CQC that your information governance arrangements are updated and compliant with best practice in the sector
- Improve your internal quality assurance process in relation to personal data
- Reduce the likelihood of a data breach within your organisation
- Protect your organisation from the impact of a data breach
- Gain access to NHS mail to support your communication with NHS organisations and commissioners once the current waiver comes to an end
- Improved access to business opportunities
Supporting you to complete the DSPT
We have a wide range of support for providers whether you’re new to the DSPT or need a bit of help completing all the standards.
- New to DSPT?
Attend one of our ‘Introduction to the DSPT’ webinars or watch our video to find out how the DSPT can help you deliver safe care, including how to register for and meet the requirements of the DSPT and why it’s important for your organisation.
- Already registered and need support?
Join us at our interactive workshops covering different sections of the toolkit. Workshops will be running throughout the year.
DSPT Zoom surgery
If you need help with registration or any aspect of completing the toolkit you can drop-in to one of our zoom surgeries for that bit of extra help. We’ll be holding drop-in sessions every Wednesday at 15:00 – 16:00. There’s no need to book in advance and you don’t need to join for the full session – just drop-in and ask your question.
If you need more in depth individual support you can request a 1:1 support session by emailing firstname.lastname@example.org. 1:1 support sessions are only available to providers who have already registered on the toolkit and attended a webinar or workshop.
Could you offer support or advice to another care provider on how to complete the toolkit and improve their information governance?
If you could support another provider by offering telephone advice and guidance email Jez or Carol at email@example.com to join our peer support network.
Key documents to complete the DSPT
There are several key documents you’ll need to use while completing the DSPT:
The following templates and checklists can be accessed in the resources section on the Digital Social Care website.
Privacy Notice Template
Every provider should have a Privacy Notice which explains what personal information it routinely collects and how it uses it. This should be made available to anyone who you hold personal data about. This template can be amended to meet the needs of your business.
Data Security Policy Template
Every provider should have a Data Security Policy. This may be called something different but should cover the same area. The template can be edited and changed to reflect your needs. A comprehensive single policy document is often better than a suite of different documents. This policy should be reviewed at least annually or whenever legislation or case law changes.
Bring Your Own Device (Smart Phone) Policy Template
If your employees use their own phones to access your workplace IT systems which hold personal information then you will need to have a BYOD policy. This may include if you have a closed work Facebook group where information is shared.
Data Security Audit Checklist
This checklist will help you quickly review key actions and policies relating to your data security. This audit should be carried out as part of your routine quality assurance process.
Access the templates and checklists at Digital Social Care.
Gudiance: Retention of health and care records
This updated guidance on the retention of health and care records should be used to inform your retention policy. Remember that you will also have other personal information on staff, volunteers, visitors etc that will have different retention and destruction timescales. You should state how long you intend to keep different types of information in your Privacy Notice and Data Protection Policy.
Access the guidance